INITIAL EVALULATIONS

final determination of referral (outcomes)

login
LOGIN

*Use your Campus logins to access the program from “connect.spps.org” Custom Websites.

ALLOW POPUPS – Settings on each individual computer should be set to allow popups so screens will display all student information.

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student search
STUDENT SEARCH

*You must select your school to do a student search.
* Search for a student and click on desired result.
You can only view students for whom you have Campus
rights.

TIP! Use only the minimal student information in the search that will identify the student, i.e. student number, or last name. If you are a classroom teacher you can use the section search to find a student in your class.

My Referrals: Referrals you personally initiated.

Team Referrals: Referrals you are named as referral Team Member.

My Sections: Find a student based on your class section student list.

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beginning the referral form
BEGINNING THE REFERRAL FORM

CAREFULLY select one option from the menu below.

The menu of referral options has two clusters of statements. The first cluster of three items pertains to student referrals for initial evaluations. CAREFULLY read the statements in the first cluster and select the option that matches the student's circumstances.

Example: "Student has a special evaluation from another Minnesota school district that is NOT accepted by SPPS" would lead you to the Initial Evaluation Form to be completed.

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student referral information
STUDENT REFERRAL INFORMATION

Each GRAY tab in the top menu contains fields that must be completed. Click each tab separately . You may return to a tab at another time. Click the SAVE button at the bottom of the window or your entry information will be lost.

The GREEN tabs do not need to be completed by the referring teacher, but are used by building principal and child study member.
RED text indicates required fields.

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building assessment teams
BUILDING ASSESSMENT TEAMS

You will need to create a "referral team" to complete the form. This is a group of teachers and related service providers that you want to log on to the website to add their input to the referral.

Example: a fifth grade teacher is referring a student for an initial evaluation. (S)he might add the physical education teacher, the nurse, and another fifth grade who has been involved for reading pre-referral interventions.

Click on the box to the left of the team member to identify those participating. Click “Add Staff” and they will appear in the window labeled “Current Team”

By clicking Team Email, you get a window that will allow you to send notification of a referral in process for those you have selected. REMEMBER to click the boxes to the right of the names to identify those to whom you are sending the notice.

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student concern
STUDENT CONCERNS

Complete the checkbox for the student being referred.

List general concerns at this time. You will be given opportunity to state additional information in areas where there are concerns as you go through the process.

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documenting interventions
DOCUMENTING INTERVENTIONS

Click the “Add an Intervention”
Describe the first intervention that was implemented. Click SAVE.

The intervention should include a description of what was implemented. Use the calendar feature to indicate the start and end dates. Include a summary of the data collected in the results section. Then choose a statement from the list that conveys the outcome of the intervention.

Click on “Add an Intervention” again to Complete the second Intervention. SAVE.

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student information tabs
STUDENT INFORMATION TABS

After interventions are complete, proceed through the student information tabs labeled:

    Intellectual Functioning
   Academic Performance
   Communication
   Sensory/Motor
   Health (completed by nurse)
   Emotional/Behavioral
   Functional Skills
   Transition (turning 14 yrs and over)

NOTE: the default is "Unknown". Be sure to CHANGE each statement to indicate which description is accurate. "Unknown" is not an accurate description of any of the statements, with the exception of Transition (applies to 14 yrs and older).

>

Be sure to click SAVE after each window.

The STANDARDIZED ASSESSMENTS require no input. The previous two years of testing will automatically display.

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submit to principal
SUBMIT TO PRINCIPAL

At any time, a team member can go to the referral and access the various tabs to enter information. Click on the blue ID number (ID4 or ID113 pictured below).

When all referral team members have logged on and the referral is complete, the referring teacher goes to student search, select the student being referred, and click the "Report" button to create a report and print to give the principal for approval.

To print the report, search for the student and click the blue "Report" button which will put the document in print format:

The Child Study team will complete the GREEN tabs as the referral continues through the process.

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child study team instructions
CHILD STUDY TEAM INSTRUCTIONS

The Child Study Team will receive the printed referral from the building principal indicating approval to consider the referral for assessment. The on-line referral must be updated with the principal's decision, and proceed to the GREEN tabs as the process continues.

Referral Status - Check "Principal's Approval" - SAVE
Child Study Team Action - Check one of the three options and SAVE (note - checking Referal to ELL will result in referral going to the ELL Assessment Resources).

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final determination of referral (outcomes)
FINAL DETERMINATION OF REFERRAL (outcomes)

After the evaluation and IEP process is complete, the evaluation manager should return to the "Final Determination of Referral" page and complete each of the four menu items:

Eligiblity

Primary Disability

Secondary Disability (if applicable)

Federal setting

Be sure to click the "Referral is Complete" checkbox to the right to close the evaluation process.

These are the Federal Settings as described numerically by the state:

O1 Outside of the regular classroom less than 21% of the day
02 Resource room between 21% and 60% of the day
03 Separate classroom more than 60% of the day
04 Public day school facility greater than 50% of the day
05 Private day school greater than 50% of the day
06 Public residential facilities greater than 50% of the day
07 Private residential facilities greater than 50% of the day
08 Homebound / hospital placement

11 Early Intervention: Developmental Delays - Self Contained Classroom or setting
      with 50% or more children with IFSPs / IEPs
12 Early Intervention: Typically Developing - Regular preschool setting with less than
      50% children with IFSPs / IEPs
13 Early Intervention: Home
14 Early Intervention: Hospital Patient
15 Early Intervention: Residential Facility
16 Early Intervention: Service Provider Location
17 Early Intervention: Other Setting

31 In the regular early childhood program at least 80% of the time.
32 In the regular early childhood program 40% to 79% of the time.
33 In the regular early childhood program less than 40% of the time.
41 Early childhood - Separate Class (Class has less than 50% children without
      disabilities)
42 Early childhood - Separate School (Public or private day schools designed
      specifically for children with disabilities)
43 Early childhood- Residential Facility (Public or private residential schools or
      residential medical facilities)
44 Early childhood - Service Provider Location (Receives special education and related
      services from a service provider, and child does not attend an early childhood
      program or a special education program)
45 Early childhood- Home (Receives special education and related services in the
      principal residence of the his/her family or caregivers, and who did not attend and
     early childhood program or a special education program).

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